Manage meetings
Administrators can manage the meetings of their enterprises on Matrx admin portal. They can check the meeting topic, host name, host account, time of all the ongoing meetings, the meetings that have ended, and the upcoming meetings of their enterprises. The action of each meeting allows you to share or join an ongoing meeting, or check the quality of an ongoing or an ended meeting. For the upcoming meetings, you can edit, cancel, or copy and share the meeting with others.
Accessible Data Range: the data range is determined by your permission. If you are the admin of multiple enterprises, then you can access all the meeting records of those enterprises.
Prerequisites
- Business or Enterprise plan.
- Admin access with relevant permission
Getting Started
- Sign in to the Matrx admin portal.
- In the navigation menu, unfold Meeting Management, click Ongoing, History, or Upcoming.
Check Ongoing Meetings
The ongoing meeting list allows you to see the total ongoing meetings within your enterprise. And you can share, join the meeting, as well as control the meeting as an assistant without joining the meeting, or check the real-time meeting quality.
If you are the admin of multiple enterprises, then you can access all the meeting records of those enterprises. And you can filter the meetings by enterprises.
Meeting Control: For meetings in progress, you can control the meeting as an assistant from the admin portal, instead of actually joining the meeting on Client. On the meeting control page, you have the permission as a host, you can mute/unmute any participants, set the camera on/off of any participants, and do other in-meeting control actions. Learn more about the Meeting Control.
Meeting Analytics: For meetings in progress, you can click the Meeting Analytics button to see the real-time data of the general quality of the meeting. On the Meeting Analytics page, you will be able to see real-time graphs that indicate connection quality for sending/receiving video, audio, and share content. Learn more about the Meeting Analytics.
Share: Click the share button, then the meeting information, including meeting topic, meeting time, meeting link will be copied to the Clipboard. Then you can invite others to join your meeting by sharing the meeting information.
Join: Click the join button, you'll be led to open your Matrx Clients to join the meeting.
Check History Meetings
The history meeting list allows you to see the ended meetings of the last 30 days within your enterprise. And by clicking the Meeting Analytics button, you can see the general quality of the meetings, as well as the graphs of each participant that indicate connection quality for sending/receiving video, audio, and share content. Learn more about the Meeting Analytics.
Check Upcoming Meetings
The upcoming meeting list allows you to see all the scheduled meetings within your enterprise. You can search the upcoming meetings by the selected date range, and you can check the upcoming meetings in each and every enterprise by selecting the enterprise.
Join: Click the join button, you'll be led to open your Matrx Clients to join the meeting.
Share: You can click the share button to copy the meeting information and share it with the people you want to invite.
Edit a Meeting: If the meeting has not started and it's still on the upcoming meeting list, you can modify the details of a meeting.
- No repeat meeting: For this kind of meeting, you can modify everything except the Schedule for (which is the meeting host) and Organizer.
- Recurring meeting: For this kind of meeting, if you want to modify the whole series, then you can modify everything except the Schedule for and Organizer. If you just want to modify one occurrence, then you can only modify the date and the time of that meeting.
Delete a Meeting: If the meeting has not started and it's still on the upcoming meeting list, you can delete the meeting if your plan has changed.
- Recurring meeting: For recurring meetings, you can choose to delete the whole series or just delete one meeting.
Schedule a Meeting: You can schedule new meetings as well. Learn more about the Schedule Meetings on the Web.